March 3, 2008 5:25 PM at the Lakeway Inn, Bellingham, WA
EXCOM Conference Meeting Notes
Attending: Eric Knudsen, Julie Henning, Rachel Keeler, Jim Shannon, Mark Pederson, Larry Dominguez, Chris Fairbanks, John Monahan
No president’s report
Jim reported that he has 3 plaques and 2 certificates. The Bull Trout award was purchased from Tom Schirm who hand crafted the sculpture. Ryan has taken care of the frames for the certificates. There was discussion on who should present the awards.
Jim has been researching venues including Skamania Lodge. He checked into availability at Skamania and the late February – early March is available. He is also in discussions with SNWVB about co-hosting a joint meeting at Skamania. The ExCom did discuss when would be the best time for our membership to have the AGM. We all agreed that it is important to have a consistent week or time each year that folks can plan around.
EEO Section for Student Travel
There has been a request to donate funds toward the EEO Section for a student travel award. We discussed on whether NPIC wants to contribute to this fund. This fund helps students travel to the National AFS meeting.
Larry made a motion for NPIC to make a contribution of $250 to the EEO section for student travel. Rachel seconded the motion.
There was discussion about making a caveat that this person needs to come from Washington or British Columbia. After much discussion we decided that if we wanted to send a student from WA-BC we needed to set up our own student travel fund and criteria for the application process. The motion passed without any caveats, rather the Excom expressed interest about potentially sending an EEO candidate or a student to annual AFS meetings in the future.
Proposal by Wolf and Volkardt
Eric asked if everyone had received the proposal by Keith and Greg and if we had read it. Eric asked for comments and how the ExCom wanted to proceed. There were questions related to full representation of the monitoring issues and about if all key players were represented in the document. Also, there were questions about having the document peer reviewed and the ExCom would need to review the document. Also, one question was how this document would be different than what was already in the program. Larry recommended longer abstracts be added. It was decided that further discussion was needed before we could give Keith and Greg a complete answer. We did think that this was a good idea and would encourage a subcommittee on the monitoring topic.
Larry motioned to adjourn the meeting. Eric seconded.