NPIC-AFS

April 10, 2008 Teleconference Meeting

EXCOM Conference Meeting Notes

Attending: Eric Knudsen, Julie Henning, Rachel Keeler, Jim Shannon, Mark Pederson, Larry Dominguez, Cleve Steward, Tad Schwager, Todd Kassler

Previous Minutes

Minutes from the March 3 and 6 Executive Committee meetings, held in Bellingham, were passed after several minor changes were made.

Election and nominations

We discussed having an election to fill 2 positions, Assistant Newsletter and Vice President as well as a vote on the name change.  The voting will be completed electronically.  There are a few people considering running for the positions.  There was discussion about having the Secretary/Treasurer job split.  It was decided to have an appointed assistant Secretary/Treasurer position.

The election will be announced in the Newsletter and will occur in May.  Candidate statements will be posted on the website.

Also, we are now looking for a new webmaster.  Bryan would like someone to take over his position.

Western Division Meeting

Eric mentioned that the Chapter will pay for ExCom members to attend the Western Division Meeting if they don’t have outside funding.  He asked that all ExCom help with promoting the 2009 and 2011 Annual Meetings at Western Division.  NPIC will have a booth at the meeting.  Also, Eric asked that some of the ExCom attend Sunday’s Western Division Executive Committee meeting, especially Jim and Larry.

2008 AGM business

Larry is assembling the presentations from the AGM and intends to put those on the web.

Julie reported that we made roughly $12,000 on the conference and a few sponsorships are still coming in.

Newsletter

Jim will send out an email requesting articles for the Newsletter.  Wewill give folks 2 weeks to submit articles (until April 24th) with  a goal to have the newsletter completed by May 1st.

Student Section

Tad reported that he as been communicating with a graduate student from University of Washington about forming a student subunit.  This week UW will be hosting a symposium and this will be a good opportunity to sell the subunit concept to the students.  Tad would like to form one student subunit that many universities could participate in.  This would be instead of having individual subunits at each school.  Tad said he had a call into Gail Goldberg at the parent society to discuss this idea.

2009 AGM

Eric updated the ExCom on the meeting that he, Larry, and Cleve had with the Director of WDFW.  They discussed WDFW support for NPIC on the 2009 and 2011 annual meetings.  In the meeting they brainstormed about topics and themes of the meetings and what WDFW would be interested in.

ExCom discussed the location of the 2009 AGM.  Some of the suggested locations included Olympia and Skamania.  There was a motion to pursue a facility and date for the 2009 AGM in the Olympia area.  Rachel seconded the motion and it passed.

Jim and Julie planned to explore venues in the Olympia area.  They planned to go to the Little Creek Casino in Shelton and the Red Lion in Olympia.  Also they would check venue availability for April.

Genetic Meeting

Todd updated the ExCom on the genetic meeting.  Registration is now open and they expect about 100 participates and 30-32 presentations.  Jim will send an announcement of the meeting to the listserve.

2011 Meeting

Larry, Cleve, and Eric met with WDFW (Craig, Jeff, and a few others) to discuss WDFW role in the 2011 meeting.  WDFW said that they wanted to play a key role in the conference and give as much support as possible.  There may be an opportunity for a program chair from WDFW.  Also, Larry and Eric met with USFWS to get support for the meeting.  Larry, Cleve, and Eric will make a recommendation to NPIC ExCom as to the committee structure of the 2011 before going to the Parent Society.

Next conference call April 24th.

Meeting adjourned at 8:50am.