NPIC-AFS

May 22, 2008 Teleconference Meeting

EXCOM Teleconference Meeting Notes

Attending: Eric Knudsen, Rachel Keeler, Jim Shannon, Mark Pederson, Larry Dominguez, Keith Wolf, Tad Schwager

Reports

Officers

President.- Eric described meetings that were held with NOAA Fisheries (John Stein and Bob Iwamoto) and Puget Sound Partnership (Joe Ryan) regarding their support and involvement in the 2011 conference. NOAA Fisheries is very interested and PSP is mildly interested at present.

Eric also reported that Susan Cierebiej has volunteered to serve as the NPIC Archivist and that he had added a “position description” for the Archivist to the Committees section of the web site.   Eric also reminded the EXCOM of the need for an   election soon for the Vice President position and Assistant Newsletter Editor position, as well as a vote on the name change.  Julie will develop the ballot.  The ballot will go out after the upcoming newsletter.

Past President.- No report.

President-Elect. Larry has been looking at alternative web site approaches in preparation for finding a replacement web master. A discussion ensued about a listerve announcement for a new webmaster.

Vice President.- No report other than the 2009 AGM which is discussed below.

Secretary/Treasurer.- No report

Committees

Outreach.-

Newsletter Editor. – Rachel has prepared a draft of the newsletter and is waiting for comments.  She plans to send the final out by Saturday. It was decided to add a brief article about the new Archivist: Eric will draft that and send to Rachel. Rachel will send the newsletter to Bryan for posting on the web and to Jim for sending out via the listserve.

Student Coordination Committee.- Tad reported on his discussions with people at the WD conference in Portland regarding out potential Student Subunit. Erin Lowery is interested in helping to get students active at UW. Paul James from CWU is also interested in participating in guiding the Student Subunit. Eric also reported on a conversation with Dave Beauchamp from UW, who emphasized the importance of 1) attending the student colloquia to present info on AFS and NPIC, and to invite students to consider forming a subunit, and 2) getting the announcement of the 2009 AGM in front of students in early October so they can have plenty of planning time for their presentations.

Marine Fisheries.- Mark Pedersen will try to organize a teleconference or meeting including Bill Mavros and Tad Schwager to discuss the future and organization of the Marine Fisheries Committee.

2009 AGM Planning. – The 2009 AGM has tentatively been scheduled for April 20-23 at the Little Creek Casino in Shelton.  Jim reported that he now has received response from LCC staff regarding references. Also, that the LCC contact reported that they had a complete staff turnover 1.5 years ago, so some of the reported dissatisfaction may have occurred prior to that.  Jim called the references and they were all positive, except some complaints re AV, which we can surely resolve prior to the conference. The LCC staff also provided the date of several upcoming conferences that we can have observers attend.

Also, Jim contacted Craig Busack re the planning of 2009 AGM, particularly regarding finding session chairs for the sessions WDFW had previously proposed for the AGM agenda.

It was also agreed that we need to post a copy of the AGM procedures on the web site.

2011 Planning.- Larry reported that the 2011 organizational Committee will begin holding monthly teleconferences on the first Thursday of each month. Most of the 2011 business will be conducted under that committee. Future NPIC EXCOM meetings will only include brief updates from the 2011 committee. The next major activity of the 2011 Team will be to identify committee chairs.

Keith Wolf suggested the 2011 Team could benefit from including Bill Wilkerson of the Washington Governor’s Monitoring Forum on its list of contacts of influential people.

Old Business — None

New Business – It was suggested that the EXCOM consider a minor change in the teleconference scheduling to the 1st and 3rd Thursdays of each month, still at 7:30. It was agreed that we would consider the idea and vote on it during the next meeting.

Next teleconference – the next teleconference will be at 7:30 AM on May 22.