NPIC-AFS

EXCOM Teleconference Meeting Minutes

June 5, 2008

Attending: Eric Knudsen, Jim Shannon, Mark Pederson, Larry Dominguez, Tad Schwager, Keith Wolf, Jim Shannon

Approved minutes:  No minutes were approved due lack of quorum.

Officer Reports

Officers

President.- Discussed the ballot to be sent out to all members via listserve email. The ballot will include the offices of Vice President and Assistant Newsletter Editor, as well as an initiative to change the Chapter name. The draft ballot will be sent to the EXCOM for approval prior to emailing to members. The deadline for votes will be June 30. Jim Shannon will receive and tally the votes.

Past President.- No report.

President-Elect.- Larry has been getting involved in 2011 planning, as Co-Chair of the Local Arrangements. Larry has also been trying to get the presentations from the 2008 AGM uploaded to the website. About 20% of the talks have been uploaded so far.

Vice President.- No report.

Secretary/Treasurer.- No report.

Committees

Outreach

Newsletter.- The latest newsletter is out. Thanks Rachel!!

Rachel will also be investigating new, more efficient approaches to the newsletter, such as an e-bulletin, with links to articles on the NPIC web site.

Web Master.- The lack of a web master was discussed. Larry suggested that we might want to contract with someone to assess our web site, and make recommendations on technical aspects, presentation and “look”, as well as the best approach to outline management. It was decided to wait to see the results of the listserve announcement for the web master volunteer to be sent out soon.

Student Coordination Committee

Tad reported on an email from AFS Constitutional Consultant Gwen White who suggested a virtual Student Subunit where students from all schools could participate on-line. So he’s now considering getting a core unit going at UW, and other colleges could join in. Erin Lowry is trying to get other students . Tad will develop a brochure for students. Mark Pedersen said he would coordinate with Dave Armstrong, head of the SAFS at UW.

Marine Fisheries.- Mark Pedersen and Tad Schwager discussed holding a conference call soon and report back to EXCOM.

2009 AGM Planning. – The 2009 AGM has tentatively been scheduled for April 20-23 at the Little Creek Casino in Shelton.  Jim reported that he needs to investigate the LCC references and have someone go the LCC during a function to observe the staff’s performance.

Eric suggested that we settle on Little Creek soon, so that we can get the AGM First Call distributed to get the AGM on members’ calendars.

2011 Planning.- Larry reported that monthly 2011 planning teleconferences will be initiated starting today. Today’s call will include involvement of the Nashville Local Arrangements Chair, who will give us an update.

In a discussion of getting the Puget Sound Partnership more involved in 2011, it was noted by Keith Wolf, that Bruce Crawford (NOAA) is intimately involved with PSP, and that he has been a great supporter of NPIC in the past. Keith will touch base with Bruce in the near future.

Old Business — None

New Business – It was generally agreed to change the NPIC EXCOM teleconference schedule to the 1st and 3rd Thursdays of each month.

Next teleconference – the next teleconference will be at 7:30 AM on June 18