NPIC-AFS

EXCOM Teleconference Meeting Minutes

July 24, 2008

Attending:  Eric Knudsen, Julie Henning, Mark Pedersen

The previous minutes were not approved.

Officer Reports

President – Eric completed and distributed minutes from the previous teleconference.  We will approve those minutes at the next meeting since no quorum was present

Eric talked to Bryan regarding helping with the website on a paid basis.  Eric asked Bryan how much he would charge.  They agreed on a rate of $55/hour.  Eric sent out an email on their discussions to the ExComm members.

Eric finished and sent out the NPIC annual report to the AFS parent society.  Also, he presented the name change as a motion to the Governing Board through the Western Division.  He doesn’t see a problem with getting the name change approved by the Governing Board at its August 15 meeting. After that, the name change will be final.

Eric cannot make it to the parent Society Annual Meeting at Ottawa due to other work duties.  Larry will be attending the meeting and will work on setting up and taking down the NPIC booth.  The booth is a combined effort advertising both NPIC and the 2011 meeting.   Eric would like to make a banner that has the AFS logo that has Washington-British Columbia Chapter – it can then be used for future Chapter meetings.

Eric requested that Julie will put together a budget summary for 2007-2008 for the next meeting.

Past President – No report.

President-Elect – No report.

Vice President – No report

Secretary/Treasurer –Julie will put together a budget summary for next year.

Committees

Outreach – Eric reported that he received no response to the listserve email regarding the request to fill the webmaster position.  Rachel had a friend review the website and completed a report on the findings.  She emailed the review out. Overall, the review was very favorable of the site for ease of use, layout, and format. She was in favor of hiring Bryan.  There was discussion about hiring Brian and Mark and Julie recommended that Eric make an executive decision to hire Brian.  Incoming President Larry Dominguez also emailed his support of this concept. If any one is not in favor of this please get in touch with Eric.

Student Coordination – No report.

By Laws and Procedural Manual – No report.

Marine Fisheries – Bill and Mark will have a formal meeting later this year.  They haven’t solicited the date yet but would like to have the meeting at a Seattle Ale House in September.

2009 AGM Planning – The first call announcement requesting Symposia proposals was sent out through the listserve and is posted on the Chapter web site.  A first call for papers will go out in early October.  Larry displayed the 2009 AGM poster at WDFW.

2011 Planning – Eric reported that they are working on forming 2011 committees.  They plan on meeting in Olympia Friday July 25th.

Old Business – None

New Business – We discussed forming a logo change committee.  One idea would be to have a logo contest.  Also, there was discussion about the name change and possibly have the AGM meeting in British Columbia in 2010.

Julie reported she talked with Todd and Scott about the genetics conference.  Financially it was a success and they made between $500-$1000.  WDFW discussed donating those funds to NPIC for the 2009 AGM.  The ExCom suggested that those funds be used at the 2009 AGM to help promote genetics, such as paying the travel expenses for a well-respected geneticist to speak at the conference.

Next Teleconference -  Thursday, Aug 7th and 21st .

June 24, 2008

E. Eric Knudsen, Ph.D.

President, North Pacific International Chapter

13033 Sunrise Drive

Mt. Vernon, WA  98273

Re:      Establishment of AFS 2011 Fund

Dear Eric,

I am requesting a $10,000 no-interest loan from the North Pacific International Chapter of the American Fisheries Society to “Team 2011”, the local organizing committee for the 2011 AFS Annual Meeting to be held in Seattle. The Sustainable Fisheries Foundation will administer the AFS 2011 Fund, under agreement with AFS.   This money will cover initial costs associated with organizing and raising funds for the conference, and will be returned in full to NPIC in September 2011, or sooner, if sufficient additional income is raised to cover operating expenses.

SFF will open and maintain a separate checking account at Bank of America (Snohomish branch) to serve as a repository for all monies received or disbursed for AFS 2011 conference activities.  Thank you for your consideration.

Regards,

Cleveland R. Steward III

Co-Director