WA-BC – AFS Chapter
EXCOM Teleconference Meeting Minutes
Oct 15, 2009
Attending: Jim Shannon, Mark Pedersen, Lisa Harlan, Geraldine Vander Haegen, Erin Lowry
Minutes: Minutes for Oct 1, 2009 were approved.
Officer Reports
President: Jim sent insurance documents to the Parent Society. He met with Erin at the bank and got Erin signature authority for the Chapter bank accounts. Jim will be attending the WDAFS mid-year meeting on Nov 1 in Bozeman. Jim talked with Bill Abrahamse president of Washington Council of Trout Unlimited and they are interested in occasional help with gathering scientific information.
Past President: Jim gave report. Larry thanked Geraldine for getting our 2009 AGM in Fisheries. Planning for 2011 is moving along. Larry spoke with Erin about Cederholm endowment possibilities and contacts.
President Elect: Mark included an update on AGM2010 in the newsletter. He is working with folks from Canada to recruit people for committees and to do fundraising. He will talk with Jim Candy from the Pink and Chum group regarding progress on their symposia. Mark would like to send out first call for papers and 2nd call for Symposia. He still needs to talk to Todd Kassler regarding setting up the 2010 website. Mark has been in touch with commercial fishing community representatives and they are very interested in working with us for the 2010AGM and 2011.
Vice President: Jim gave update via email from Mark C. Mark called Western Division to get materials for Chapter of the year.
Secretary/Treasurer: Signature authority was acquired on Tuesday and the overall transfer of information from Julie Henning to Erin is going smoothly. Erin took a quick look through the checkbook and will continue to account for all monies spent in 2009. Erin will set up our PayPal account and will follow up with Julie regarding when PayPal is used. Jim reminded Erin to keep expenses for the AGM separate from non-AGM expenses. Excom should send comments on proposed budget for 2009-2010 fiscal year to Erin.
Newsletter Editor: Geraldine put together the Fall Newsletter and sent out the listserve announcement. Jim will talk to Bryan to see if more than one person can edit pages on the website.
Assistant Newsletter Editor: No report.
Topics
Old Business:
Budget Approval – Postponed.
By-Laws Approval – The Parent Society needs to approve the By-Law changes, but Rules and Procedures can be changed without Parent Society approval. Motion to send By-laws as written to the Constitutional Consultant with the Parent Society was approved. Jim will talk with Eric about forwarding to constitutional consultant.
New Business: Minutes for Oct 1 2009 were approved.
Action Items for next meeting:
Geraldine will check if everyone from Excom received the newsletter listserve announcement.
Excom will review proposed budget for 2010 AGM and send comments to Erin prior to the next meeting.
Mark Pedersen will send out the next set of announcements for the 2010 AGM.
Mark will contact Todd Kessler regarding setting up the 2010 AGM abstracts submission website. We should also set up registration for the AGM soon.
Jim will contact Bryan Bougher regarding edit rights to website pages.
Jim will talk with Eric K and forward by-laws to constitutional consultant for review.
Erin will submit proposed budget for review.
Erin will set up new pay pal account for the chapter.
Lisa will post Oct 1, 2009 minutes on the website.
Next Teleconference: Thursday, November 5, 2009 at 7:30am.