WA-BC – AFS Chapter
EXCOM Teleconference Meeting Minutes
Nov 19, 2009
Attending: Jim Shannon, Mark Pedersen, Lisa Harlan, Larry Dominguez, Tad Schwager, Erin Lowry
Minutes: Minutes for Nov 5, 2009 were approved.
Officer Reports
President: Deferred report.
Past President: Deferred report.
President Elect: Deferred report.
Vice President: No report.
Secretary/Treasurer: Erin is working on the budget. General feeling among EXCOM is that the middle budget scenario is the most realistic for a working budget. He had a question on the registration waivers and whether they are actual costs. General consensus was that it should be put on the revenue side of the budget as a debit. Miscellaneous reimbursement will be left at $700. He requested clarification on the SFF loan as to whether it is a non-interest loan and when it will be repaid. Jim said it is a non-interest loan and should be re-paid sometime in 2011. Repayment language is in the original agreement. Action: Erin will send out the budget to EXCOM soon.
Newsletter Editor: No report.
Assistant Newsletter Editor: No report.
Topics
Old Business:
2010 AGM – Ann McCarthy from University of Vancouver Island will be coordinating the Student Papers.
The trip to Nanaimo went well. Sponsorship is coming in and many student volunteers came forward. Toured the facility and got ideas on how events would be set up. Opening session speakers – the mayor and first nations representatives are going to present. First nation will give blessing and we are hoping to have a first nations representative as the speaker. Jim was very impressed with Vancouver Island convention center and the enthusiasm of the Canadian folks.
By-Laws Approval – Jim sent out By-Law changes to everyone. Mark Pedersen made some edits and all those were reviewed during this meeting. A motion was made to approve the By-Laws with the edits by Constitutional consultant, Ira Adelman , and Mark Pedersen. Motion was approved. Action: Jim will send out the approved By-Laws to EXCOM and will post to the website, then will send a listserve message to the membership for a vote.
New Business:
Student Subunit – Tad talked to Wyatt Fournier who is one of the UW student chapter officers. Meryl Mims mmims [at] u.washington.edu was elected as the new Student chapter president. The student chapter will have a get-together one evening soon to discuss upcoming meetings and student opportunities.
Action: Larry will contact the student group from Marine Fisheries to discuss participation at the 2010 AGM (Rachel went to their conference last year.)
Action: EXCOM needs to develop a way to evaluate need when giving student registration waivers.
Action: Tad will develop a process to recruit and evaluate interested students for awarding $500 for a student to attend the Western Division Meeting. Award is a cash award to help offset expenses to attend the meeting.
Sponsorship of State of the Salmon Conference – May 4-6, 2010– Suggestion was made to get a booth at this conference to promote 2011. Action: Jim will send more details to the EXCOM via email.
Action Items for next meeting:
Action: Erin will send out the budget to EXCOM soon.
Action: Jim will send out the approved By-Laws to EXCOM and will post to the website, then will send a listserve message to the membership for a vote.
Action: Larry will contact the student group from Marine Fisheries to discuss participation at the 2010 AGM (Rachel went to their conference last year.)
Action: EXCOM needs to develop a way to evaluate need when giving student registration waivers.
Action: Tad will develop a process to recruit and evaluate interested students for awarding $500 for a student to attend the Western Division Meeting. Award is a cash award to help offset expenses to attend the meeting.
Action: Jim will send more details to the EXCOM via email re state of salmon Conference sponsorship.
Next Teleconference: Thursday, December 3, 2009 at 7:30am.