WA-BC – AFS Chapter
EXCOM Teleconference Meeting Minutes
Dec 3, 2009
Attending: Jim Shannon, Lisa Harlan, Mark Celedonia, Geraldine Vander Haegen, Orlay Johnson, Jessica Hayden-Spear
Minutes: Minutes for Nov 19, 2009 will be approved via email vote.
Officer Reports
President: By-Law changes have been incorporated into a final document and should now be sent out to the membership for a vote. Membership will then need to elect EXCOM positions as reflected in the new By-Laws. Action: Geraldine will send out a listserve for a vote on the new By-Laws and will include a notice regarding recruitment of candidates for Vice-President, Secretary, and Student Representative following approval of the new By-Laws. Secretary/Treasurer is a 2-year position so Erin will automatically fill the Treasurer position. Assistant Newsletter Editor is also a 2-year position so Orlay will automatically fill the Communications Officer position. The new president of the Student Sub-unit has organized a get-together tonight for students at UW.
Past President: No report.
President Elect: No report.
Vice President: Chapter of the Year (COTY) – A meeting was held last week and Mark wrote up minutes as well as put together a timeline. Lisa and Jessica have committed to review EXCOM minutes for activities and accomplishments; Eric will do write-ups on the revitalization of the chapter, and others have made commitments as well. COTY committee will use Google Docs to assemble first draft of activities and accomplishments. Action: Jessica will start a google document for COTY accomplishments and will share it with Lisa, Geraldine, and Mark Celedonia.
Secretary/Treasurer: No report.
Newsletter Editor: Geraldine looked at the Twitter link and liked the direction it’s going. She will set up a trial Facebook page and send a notice to EXCOM when it is up.
Assistant Newsletter Editor: Orlay will get training from Geraldine on adding content to the website.
Topics
Old Business:
2010 AGM – Second call for papers went out to membership last week. Jim is working on the website and getting registration up. Yvonne Muirhead is organizing accommodations in Nanaimo. Mark suggested focusing on new member recruitment at the 2010 AGM. The 2010 AGM is an opportunity to recruit new members and a couple suggestions were made on how to do that. One was to have a computer available next to the registration desk to facilitate immediately joining, and the other was to have a presentation during one of the luncheons. Action: The next EXCOM teleconference will focus on 2010 AGM.
By-Laws Approval – See President’s report.
Trout Unlimited – Jim is working on getting a conference call with these folks to discuss ways to support each other’s efforts.
Sponsorship of State of the Salmon Conference – Action: Jim will send an email to EXCOM for a vote for $500 sponsorship.
Chapter of the Year – see Vice-President’s report
New Business:
Google Documents – Discussion on use of this tool started with COTY, but expanded to potential use for other chapter business. This tool allows collaboration on a document without sending around versions of a document. One person can invite others to access a document by sending the invite to their email address. Strengths of the tool: ease of collaboration. Limitations of the tool: must use Google Docs software versions. The COTY committee is using Google Docs to assemble the COTY application (see Vice-President’s report), and this can serve as a trial-run for evaluating broader use in conducting chapter business.
Action Items for next meeting:
Action: Lisa will contact Bryan Bougher regarding website questions.
Action: Lisa will send out Nov 19 2009 minutes for an email vote.
Action: Geraldine will set up a trial Facebook page.
Action: Geraldine will include notice regarding recruitment of candidates for Vice-President, Secretary, and Student Representative as part of the By-Laws listserve.
Action: Jessica will start a google document for COTY accomplishments and will share it with Lisa, Geraldine, and Mark Celedonia.
Action: Geraldine will begin to train Orlay on adding content to our website.
Action: The next EXCOM teleconference will focus on 2010 AGM.
Action: Jim will send an email to EXCOM for a vote on sponsoring the State of the Salmon Conference for $500.
Next Teleconference: Thursday, December 17, 2009 at 7:30am.