WA-BC – AFS Chapter
EXCOM Teleconference Meeting Minutes
Jan 7, 2010
Attending: Jim Shannon, Lisa Harlan, Mark Celedonia, Erin Lowery, Geraldine Vander Haegen, Mark Pedersen, Jessica Hayden-Spear, Orlay Johnson
Minutes: Minutes for Dec 17, 2009 were approved.
Officer Reports
President: Trout Unlimited will give an award at the 2010 AGM, presenting a plaque or award for outstanding research related to salmonids and their habitat. Jim is working with an adhoc committee of the WDAFS to review Adaptive Management Implementation Plan. The committee will meet on Monday, Jan 11th, to discuss and review the Plan with the intent of putting out a resolution by the end of January. The Mining Law Reform Committee is seeking examples of mining impacts in Washington and British Columbia to aid in developing a resolution. Let Jim know if anyone wants to lead up this effort or be involved. Geraldine will include this in the next Listserve. A Rules and Procedures Committee (Eric Knudsen, Julie Henning, Keith Underwood, Rachel Keeler) was formed to review and update the Chapter’s Rules and Procedures. They have almost completed their review and will send a draft to EXCOM soon. Since we are sponsoring the State of the Salmon conference in May we could possibly have a poster advertising the 2011 AFS National conference. Jim will work out the details will be worked out with the 2011 committee.
Past President: Emailed report – Larry checked with WDAFS regarding investing the endowment fund. The funds are managed as a mutual fund by an AFS. The chapters that put in keep a proportionate value of the fund. Larry will provide more details regarding any penalties, how other chapters like it and whether it will be possible to do this through the Parent Society. He is getting a good response for the Freshwater Capacity symposium.
President Elect: See report under 2010 AGM.
Vice President: Chapter of the Year (COTY) There are some deadlines approaching within the next week. Mark requested that the next listserve include the request for award nominations.
Secretary/Treasurer: Erin clarified that we are sponsoring the WDAFS meeting in Utah for a total of $1000, $500 in support of the meeting and $500 for student support. We are also supporting the SOS conference for $500. Erin sent out the budget for 2009-2010. A motion was made to approve the budget as updated by Mark Pedersen. The motion passed. Erin asked about having a credit card for the chapter to use particularly for online transactions. EXCOM supported that idea so Erin will look into it. President and Secretary/Treasurer are already signatures on the account, but it would be very helpful for the President-Elect to also have use of the credit card. Mark P and Erin will coordinate to get signature authority for Mark P. There are currently 12 people signed up for the conference.
Newsletter Editor: Geraldine suggested that the listserves are close to the same length as newsletters and maybe there should be more frequent newsletters. Geraldine will send out the next listserve by Jan 12.
Assistant Newsletter Editor: No report.
Topics
Old Business:
2010 AGM – Mark P requested that Erin update him on registrations on occasion. There are about 10 abstracts submitted so far. Mark C will send an email to symposium chairs to get the abstracts in. End of January is the deadline for early registration discount. Mark P and Larry will be working hard to get sponsorships this month. Logos will get posted on the website as sponsorships come in, and Bryan Bougher can help with the posting.
Mark P will update the website this week with symposia and sponsors to date. He received a comment that the website needs a link to the 2010AGM on the homepage, so Mark will work with Bryan to get that done. He is working with the vendor interested in putting on a workshop to arrange for payment of room. The form for exhibitors is on website. He is looking for sponsorship from commercial folks and participation on a stakeholders’ panel as well as the recreational industry. Jim and Mark P will conference with the Canadian folks to get the opening session finalized. Volunteers have come forward who can help with the raffle, etc. Mark C will look into buying carbon offsets for travel to the conference. The printed program was taken care of by Caroline Mercado last year, so Jim will contact her and see if she can do it again next year.
New Business:
SERNW conference sponsorship – Mark C will look into the possibility of exchanging sponsorships and logos.
Action Items for next meeting:
Action: Geraldine will send out a listserve/newsletter on Jan 15th.
Action: EXCOM will submit listserve/newsletter items to Geraldine by Jan 11th.
Action: Jim will work with the 2011 committee to design at poster to display at the SOS conference.
Action: Erin will update Mark P on the number of registrations.
Action: Mark P will update the website this week symposia and sponsors to date.
Action: Mark P will work with Bryan Bougher to put a 2010AGM link on the home page of the website.
Action: Mark P and Jim will conference with the folks in Canada to finalize the Opening session.
Action: Mark C will look into buying carbon offsets for travel to the Nanaimo conference.
Action: Jim will contact Caroline Mercado with HTI to see if she will take care of the printed program again this year.
Action: Mark C will look into the possibility of exchanging sponsorships and logos with the SERNW conference.
Next Teleconference: Thursday, January 21, 2010 at 7:30am.