WA-BC – AFS Chapter
EXCOM Teleconference Meeting Minutes – FINAL
March 18, 2010
Attending: Jim Shannon, Orlay Johnson, Mark Pedersen, Mark Celedonia, Lisa Harlan (Asst to Secretary/Treasurer – taking minutes).
Minutes: Approval of minutes is postponed until the next meeting. FEB 4 and FEB 18 minutes approved by email on 3/19/2010. FEB 25 minutes will be crafted by Mark P and submitted for approval on April 1.
Officer Reports
President – Jim Shannon: WDAFS passed a resolution regarding Pebble Mine but it was not passed by the Parent Society. The resolution will be re-worked and re-submitted. WDAFS has several EXCOM positions open, which will be voted on and effective as of the annual meeting in Salt Lake City. An announcement went out on the listserve regarding our AGM in Nanaimo.
Past President – Larry Dominguez: Larry’s main involvement is with the 2011 Planning. The Committee Chairs are 95% filled and there are about 55 volunteers assigned to committees at this time. The next big event is April 23rd Planning meeting in Seattle with Committee Chairs and Local Arrangement folks who have a need to tour the facility. This is an invitation meeting since there will be limited amount of folks we can have. Gus Rassam, Wayne Hubert and the Program Chairs will also be in attendance. This is the Parent Society’s opportunity to gauge progress and see facility adequacy and ask contract questions.
Once we have the figures from the 2010 AGM figured out and look at available funds, the Steering Committee can approve of an amount to send into the Mutual fund managed by the Western Division in lieu of establishing a Chapter endowment.
President Elect – Mark Pedersen: At the AGM we had 220 participants, 13 vendors, 10 booths, 15 posters, 210 presentations and a great banquet! Lessons learned: registration should include each meal to get a more accurate count; we should look at reduced or free registration for certain chair positions such as accommodations chair, program chair, vendors. We need to look at other options for online payment for registration, there were some limitations with 1,2,3 Signup.
Vice President – Mark Celedonia: COTY application was submitted to the WDAFS, who will pick up to 4 four chapter applications to pass along to the Parent Society by June 1st. Mark C. was impressed with growth in membership particularly students. The process of filling out the COTY is a great way to evaluate our development as a chapter. He thanks everyone who helped out, including Lisa, Geraldine, and Jessica.
Secretary/Treasurer – Erin Lowry: No report.
Newsletter Editor – Geraldine Vander Haegen: No report.
Assistant Newsletter Editor – Orlay Johnson: No report.
Topics
Old Business:
WDAFS meeting student scholarship: Action: Jim will talk to Tad Schwager to see if there is interest from students.
BC Hydro scholarships: Action: Mark P will work with John Morgan, Don McDonald, and Tad to distribute the scholarships.
SOS Conference: Mark C will be attending this. An ad should be submitted for the program by the end of this week. Action: Mark C will work with Caroline Mercado to put an ad together.
New Business:
Rules and Procedures: A committee is working on updating the Chapter’s Rules and Procedures and a draft will be sent around soon. A couple suggestions are to make the COTY a responsibility of one member of EXCOM, and to include email motions in the minutes.
WDAFS: Jim would like someone from EXCOM to attend. We will need to decide who that will be.
2010 WABC AGM Write-up: There needs to be a write-up of the AGM to send to Fisheries. Action: Jim will talk to Geraldine and Orlay to see if they can do the write-up.
Coho ESA petition review: Action: Jim will assign someone to head this up.
EXCOM Telecon Time Change: There is a proposal to change the meeting time to 8:30am, still on the 1st and 3rd Thursdays of each month. Action: Jim will check with all EXCOM members prior to the next meeting.
Action Items for next meeting:
Action: Jim will talk to Tad Schwager to see if there is interest from students for the WDAFS meeting student scholarship.
Action: Mark P will work with John Morgan, John McDonald, and Tad to distribute the BC Hydro scholarships.
Action: Mark C will work with Caroline Mercado to put an ad together.
Action: Jim will talk to Geraldine and Orlay to see if they can do the AGM write-up for Fisheries.
Action: A member of EXCOM should be selected to attend the WDAFS AGM.
Action: Jim will assign someone to head up the Coho ESA petition review.
Action: Jim will check with all EXCOM members prior to the next meeting regarding changing the meeting time to 8:30am.
Next Teleconference: Thursday, April 1, 2010 at 7:30am.