WA-BC – AFS Chapter
EXCOM Teleconference Meeting Minutes – FINAL
June 1, 2010
Attending: Mark Pedersen, Erin Lowry, Yvonne Muirhead, Lisa Harlan (Asst to Secretary/Treasurer – taking minutes).
Minutes: Minutes for May 18, 2010 were approved. (Larry Dominguez and Jim Shannon voted by email.)
Officer Reports
President – Jim Shannon: Not present. Jim has been working with WDAFS.
Past President – Larry Dominguez: Not present. Larry is busy working with 2011, mainly working on the budget at this point. They are finalizing locations for the socials.
President Elect – Mark Pedersen: Mark has been working with the Promotions Committee for 2011. He is monitoring progress on the BC Hydro scholarships. The notices have been sent out and the applications are due back by mid-June, which will leave time for a final decision by the end of June. He continues to work on the Rules and Procedures located in Google docs. He reminds everyone to review it and put edits in Google docs.
Vice President – Mark Celedonia: Not present. Mark C has been working on a letter to send to members who haven’t renewed yet.
Secretary/Treasurer – Erin Lowry: Erin is trying to determine if we have received reimbursement from the venue for a difference in the exchange rate. He will check with Jim. The bank discovered an error on their part and has deposited $350 into the account. Erin will develop a draft budget through November 2011, as that will likely be when income from the 2011 National Meeting will be received. Lisa has been posting the EXCOM meeting minutes on the website.
Newsletter Editor – Geraldine Vander Haegen: Not present. The Spring newsletter has been delayed due to computer issues, which will hopefully be resolved by next week.
Assistant Newsletter Editor – Orlay Johnson: No report.
Topics
Old Business:
Rules and Procedures Draft – Mark P would like everyone to continue to review the Rules and Procedures Draft in Google docs.
BC Hydro scholarship – See above under President Elect.
AFS Committee Volunteers – AFS Parent Society is looking for more volunteers to take on positions related to Parent Society functioning.
New Business:
GoodNature Publishing Stickers – Tim Colman requested we mention a new poster and sticker he has available in our newsletter. After some discussion the consensus was that the AGM is the most appropriate forum for this, not the newsletter, so Mark P will talk to him about possibly being a sponsor at the 2011 conference.
2012 AGM Location – A question was raised as to whether we should meet in BC or in Washington. The discussion supported keeping the 2012 AGM in British Columbia in order to support the BC members. We will explore co-convening with other organizations.
Coastal Watershed Institute Proposal – Tabled until the next meeting.
California Hatchery Review Group Nominee – Looking for someone from WA to participate.
Archivist – The person we had hoped would become the archivist last year did not work out, so Larry still has a box of documents that need to be archived. Lisa will contact Bryan Bougher to re-visit the suggestions he had for electronic archival sites.
SERNW partnership; specifically, distribution of SERNW announcements to WA-BC Chapter members – Tabled until next meeting
Action Items for next meeting:
Action: Erin will contact Jim regarding reimbursement due to exchange rate.
Action: Mark P will reply back to GoodNature Publishing.
Action: Lisa will talk to Bryan Bougher regarding electronic archiving sites.
Next Teleconference: Tuesday, June 15, 2010 at 10:00am.