WA-BC – AFS Chapter
EXCOM Teleconference Meeting Minutes – FINAL
June 15, 2010
Attending: Mark Pedersen, Larry Dominguez, Geraldine Vander Haegen, Orlay Johnson, Yvonne Muirhead, Lisa Harlan (Asst to Secretary/Treasurer – taking minutes).
Minutes: Minutes for June 1, 2010 were approved.
Officer Reports
President – Jim Shannon: Not present. Membership email drive is in progress; he received the email from Mark C. He is working on the Spawning Run 2011.
Past President – Larry Dominguez: Working on the draft budget which needs to be submitted to the Parent Society by the end of this week. Larry is finishing writing a volunteer support letter for people trying to get support from employers. This will go out to the membership. He is involved in further development of the video promotion.
President Elect – Mark Pedersen: Larry, Geraldine, Lisa, and Mark P will be attending the 2010 AFS Meeting in Pittsburgh. Mark is working on the promotions committee for 2011, helping Jessica Hayden-Spear develop a budget. Participated in last week’s WDAFS telecon in place of Jim. The WDAFS budget is healthy and has funds available for student grants. The initiative to get a hatchery review group for CA state has been successful and the panel has been selected. All panel members are from CA.
Vice President – Mark Celedonia: Not present. Mark C completed the first draft email notice and forwarded it to Jim, along with email addresses from all delinquent members from 2008 and 2009. He is continuing to be very busy with duties as the Master Scheduler for Team 2011.
Secretary/Treasurer – Erin Lowry: Not present. Lisa has been posting the final minutes on the website.
Newsletter Editor – Geraldine Vander Haegen: Spring newsletter went out last week.
Assistant Newsletter Editor – Orlay Johnson: Orlay will meet with Geraldine to do training.
Topics
Old Business:
2012 AGM Location – Discussion continued on whether the 2012 AGM should be in WA or in BC. It is difficult to coordinate a meeting when it is being held in a different country. Prior to 2005 meetings alternated between BC and WA, there was no meeting in 2006, then 2007-2009 were in WA, and 2010 was in BC. Further discussion seems appropriate to determine what the EXCOM goals are for future membership. A decision on location should be made about a year before the meeting. A suggestion was made to discuss this at the EXCOM retreat in late summer.
Rules and Procedures Draft – Mark P would like to have reviews completed by July 20th.
BC Hydro scholarship – 22 applications have been received from 9 universities in BC. A review committee has been formed and is planning on making a decision by the end of the month.
AFS Committee Volunteers – There is a call for volunteers for the Parent Society and for the 2010 AFS National meeting in Pittsburgh.
Coastal Watershed Institute proposal – Tabled until next meeting.
New Business:
Archives – Larry has two boxes of files which need to be archived. Lisa will talk with Bryan Bougher to investigate electronic archival options. Larry will talk to Western Division and Oregon Chapter to find out what they do for archiving.
Feedback on membership outreach methods: Larry requested some way to assess how our outreach is working via our website, Facebook, and Twitter accounts.
Action Items for next meeting:
Action: Lisa will talk to Bryan Bougher regarding electronic archiving sites.
Action: Jim will investigate how many hits we are getting on the website, Facebook, and Twitter.
Action: Larry will contact WDAFS and ORAFS regarding their archiving methods.
Next Teleconference: Tuesday, July 6, 2010 at 10:00am.