WA-BC – AFS Chapter
EXCOM Teleconference Meeting Minutes – FINAL
July 6, 2010
Attending: Jim Shannon, Mark Celedonia, Mark Pedersen, Yvonne Muirhead, Lisa Harlan (Asst to Secretary/Treasurer – taking minutes).
Minutes: No minutes were approved as a quorum was not present.
Officer Reports
President – Jim Shannon: Congratulations to everyone on getting Chapter of the Year Award! Jim will be going to Pittsburgh and will be present to receive the award. The membership renewal drive email went out and Jim received some emails in response; some who will be renewing, some who had already renewed. Mark C will request another update from the Parent Society to find out how many have renewed. WDAFS is voting for Vice President right now and has requested we send out a reminder email to our members.
Past President – Larry Dominguez: No report.
President Elect – Mark Pedersen: Mark is very busy with 2011. He is assisting the adhoc scholarship committee for BCHydro. They have selected two winners; Mark has offered to attend the ceremony.
Vice President – Mark Celedonia: Mark is continuing to work on the 2011 Master Schedule with the final version getting out last week. It is on the 2011 Google Docs site.
Secretary/Treasurer – Erin Lowry: No report.
Newsletter Editor – Geraldine Vander Haegen: No report.
Assistant Newsletter Editor – Orlay Johnson: No report.
Topics
Old Business:
Meeting Time – Jim will send out an email to let EXCOM know the meeting time will be changed to 8:00am.
2012 AGM Location – Yvonne will assemble a list of locations in Canada and Orlay will look into possible locations in Washington.
Archives – In a previous email Bryan Bougher suggested Dropbox as a document storage site. Lisa also did an internet search and will look at other sites. Lisa will talk to Bryan to find out if the documents can either be stored on the chapter’s website or if the document storage service can be linked to our website.
New Business:
Retreat Date – Looking at doing it on a weekend day, either September 25 or 26th,, 2010. Lisa will send out an email to EXCOM asking which date will work best. Mark C will look into Nisqually Wildlife Refuge as a possible venue. Jim will check into Bryan Bougher attending to do a training in posting to the website.
Feedback on membership outreach methods:
Action Items for next meeting:
Action: Jim will look into conference code number.
Action: Mark C will request an updated membership list from the Parent Society.
Action: Next teleconference we will discuss the budget projecting out for the next 18 months.
Action: Jim will email EXCOM regarding the meeting time changing to 8:00am.
Action: Yvonne will assemble a list of possible Canadian locations for the 2012 AGM.
Action: Orlay will assemble a list of possible Washington locations for the 2012 AGM.
Action: Lisa will talk to Bryan to find out if the documents can either be stored on the chapter’s website or if the document storage service can be linked to our website.
Action: Lisa will send out an email to EXCOM asking which date (Sep 25 or 26) will work best for the EXCOM Retreat.
Action: Mark C will look into Nisqually Wildlife Refuge as a possible retreat venue.
Action: Jim will see if Bryan Bougher can do a website training at the retreat.
Next Teleconference: Tuesday, July 20, 2010 at 8:00am.