AFS WA-BC Chapter
Executive Committee Teleconference Meeting Minutes
October 11, 2011
9:00 am – 10:00 am
9:00 – 9:03 Roll call: Mark C, Brian M, John M, Emily M, Jessica, Stephanie C
Absent: Lisa, Orlay, Chris C
9:03 – 9:05 Vote on approving minutes for Sept. 27, 2011 teleconference. Postponed until we see in final form.
Officer Reports (9:05 – 9:21)
9:05 – 9:07 President’s report (Mark Celedonia): working on finalizing arrangements and agenda ExCom retreat (by end of week); getting new call in service
9:07 – 9:09 President-Elect’s report (John Morgan): Welcome and glad to be aboard, getting ready to work on 2012 AGM; supplied bio and photo for publicity
9:09 – 9:11 Vice-President’s report (Brian Missildine): Green booth award lost, and working on close out report for 2011
9:11 – 9:13 Past-President’s report (Mark Pedersen) turned over checkbook to Emily; communicated with BC students regarding forming new sub-units, coordinated PME booth, up-dated the website; working c Brian B to get 2012 website set up.
9:13 – 9:15 Treasurer’s report (Emily Pizzichemi): received checkbook and wrote checks for insurance and $1,000 to Salmon Conference sponsorship.
9:15 – 9:17 Secretary’s report (Lisa Harlan): Ill today, Mark P taking minutes
9:17 – 9:19 Communications Officer report (Orlay Johnson): no report. Stephanie went through website to note what needs to be updated.
9:19 – 9:21 Student Sub-Unit Representative’s report (Chris Clark): no report. Jessica (UW sub-unit): transitioning to new officers this Friday. Will be inviting speakers, mentorship program. Working on extending social media. She will send instructions for posting on Facebook to ExCom
Committee Reports (9:21 – 9:32)
9:21 – 9:26 2012 AGM UVic Planning Committee (John, Mark P.): We are working on setting up the 2012 AGM website with Brian Bougher, MP will send around the Committee sign up sheet for the ExCom to populate
9:26 – 9:31 Social Media Improvement Committee (Jessica, Orlay, Stephanie): Thanks to Jessica for her work on this. She has been posting and wants input from ExCom. Will discuss types of messages to get out on our social media. At retreat we will make decisions on revamping our website.
9:31 – 9:32 Awards Committee: update on formation of new award: Habitat Restoration Project of the Year (Mark P.): Mark has been in touch with Jim Shannon to work on this.
Unfinished Business (9:32 – 9:39)
9:32 – 9:37 Fall 2011 EXCOM Retreat update (Mark C.): Send agenda items to Mark C. Venues: UW campus in Tacoma rents meeting rooms with media for $245 for day. It was MSC to authorize up to $1,000 to expense travel, parking, meals, and room expenses for the ExCom retreat. Mark C. has ordered Roberts Rules of Order for Chapter reference.
9:37 – 9:38 Pacific Marine Expo tabling (Nov. 17-19, Qwest Event Center) – need to appoint someone to fill-out a tabling schedule. Mark p will coordinte
9:38 – 9:39 Habitat Enhancement Support Grant update (Mark P.): no updates
New Business (9:39 – 9:55)
9:39 – 9:44 Support for BC student subunit that is in early stages of forming. I have send checklist and bylaw template. Mark P will coordinate with John M on all communications.
9:44 – 9:55 Mark C: need a new ExComm call in system, because the USFWS system is temporary. ExCom needs to share ideas like Skype, or Google Groups.
Announcements (9:55 – 10:00)
WA-BC Chapter Salmon Barbeque Celebration. The current tentative date of December 4. Locations in Seattle are being considered: The Stables in Georgetown and Magnuson Park facilities. Mark P is following up
Mark C: will share some of what he learned at the 2011 conference Leadership for all Levels Training.
Adjournment: MSC to Adjourn at 9:54