WA-BC AFS Chapter
EXCOM Teleconference Meeting Minutes – Final
February 8, 2011
Role call: Mark C, Orlay, Nicole, Lisa, Jim
Absent: Mark Pedersen, Yvonne, Erin
Minutes: Approved minutes for January 13th and 25th, 2011.
Officer Reports
President Mark Pedersen: Not present, sent report: Prepared and sent mid-year report to AFS Western Division. He is working with Eric Knudsen on 2011 fundraising, and getting out invites to the Governor of Washington and the Mayor of Seattle. He continues to work on the Chapter Rules and Procedures, and website update. His priorities this month continue to be activation of the Chapter Committees.
President Elect Mark Celedonia: Mark is busy working as the Master Scheduler for 2011, and preparing a symposia for the conference. Decisions on when and where the WA-BC Chapter Business meeting will occur during the 2011 will be delayed another month until additional meeting room space is acquired.
Student Sub-Unit Representative Nicole Casper: WWU had their third meeting last week, and had two faculty members attend. They are still deciding on a venue for the Nooksack Salmon Enhancement Association Trivia Night fundraiser. They are now an official WWU student club/chapter (?) and will be receiving $50 from the school. Nicole will email students to encourage abstract submittals for the 2011 Conference.
Vice President Yvonne Muirhead: No report.
Past President Jim Shannon: Jim is working on the 2011 Spawning Run the park site will be having construction so we may not be able to have the run there. He should hear in a month or so, meanwhile he is looking into other options. He is working on the Western Division ad hoc committee for resolution on the lower 4 Snake River dams. He sent his edits on the Western Division report to Mark P.
Treasurer – Erin Lowery: No report.
Secretary Lisa Harlan: Lisa has been helping with Social Responsibility Committee duties, searching for carbon offset options. She is working with Erin to get the non-profit status paperwork to Bryan.
Communications Officer Orlay Johnson: Orlay has talked to 3 people about websites, including Bryan, but hasnt had a chance to meet with Bryan yet. He has not received anything for the newsletter, which will be sent out March 23.
Old Business:
Action: On-going – Schedule a time/place for our 2011 Chapter business meeting decision delayed about a month.
Action: Post-poned to until next meeting (Feb 22). Discuss the draft MOU for co-convening with SER for 2012 to Yvonne. Issues regarding location of meeting separate from lodging. Questions on how transportation back and forth would work. Send feedback to Yvonne regarding the MOU for 2012.
Action: International liability insurance will be discussed with Parent Society through Western Division.
New Business: (10 minutes)
Get clarification on organizing student subunits deferred to next meeting (Feb 22).
Chapter of the Year Award April 15th is the deadline for submitting the application. Lisa will lead up the COTY effort. Mark C will send Lisa all info he has.
Assistant Communications Officer: Orlay will add the position and duties to Chapter Procedures. Once this is done he will send out an announcement to get someone into the position.
Website Update: Update at will, or tell Brian B to do.
Action Items for next meeting:
Action: Erin will send $200 to WWU student subunit.
Action: Excom Provide comments to Mark P on the 5-yr Strategic Plan.
Action: Excom Provide comments to Mark P on the Excom Procedures. Use Google Docs: Click to open:
Action: Lisa will talk to Erin about getting the IRS form Bryan needs.
Action: Orlay will research options for website developers.
Action: Excom send newsletter items, including one from each officer.
Next Teleconference: February 22, 2010, 9:00am 10:15pm, via WebEx