WA-BC – AFS Chapter

EXCOM Teleconference Meeting Minutes

MARCH 22, 2011

 

Role call: Mark Pedersen, Lisa Harlan, Orlay Johnson, Jim Shannon, Mark Celedonia, Nicole Casper, Yvonne Muirhead

Absent: Erin Lowery

Minutes: Approved minutes for March 8th, 2011.

 

Officer Reports

President – Mark Pedersen: Mark is back from Papua New Guinea.  He has secured King County Executive to speak at 2011, but has not heard from the Director of WDFW, the Governor, or the Seattle Mayor.  He is working on a scholarship system for students and is working with Eric Knudsen on 2011 fundraising.

President Elect – Mark Celedonia: Mark is continuing to work as Master Scheduler for 2011.  He is working with Mark Lariviere to schedule all corollary meetings.  He is reviewing the strategic plan, and has reviewed the scholarship application.

Vice President – Yvonne Muirhead: See below under 2012.

Past President – Jim Shannon: Jim is looking for nominations for open Excom positions. He is requesting all Excom to find a person to nominate for an open Excom position.  He is continuing to work on the Spawning Run.

Treasurer – Erin Lowry: No report.

Secretary – Lisa Harlan: COTY award application – several people have stepped forward to help out and Lisa will be making a big effort next week to get the info pulled together.  We now have a new website host server – Eric Knudsen got a letter of determination from Gail Goldberg, which Bryan sent to DreamHost who accepted it.  Bryan has already started to shift the website content over to the new server.  Lisa is also working on the 2011 Social Responsibility Committee.

Communications Officer– Orlay Johnson: Thanks to everyone who has sent updates, not much for the newsletter yet.  Orlay will send out what he has.  He would like to send out another newsletter in May.  He is very busy setting up two symposia.

Student Sub-Unit Representative – Nicole Casper: Nicole has received a check from Erin covering expenses for the event and one for the student winner for $25.  The next meeting is March 30th.  She has been in touch with Caroline Storer and will be meeting with her soon.  She has encouraged them to apply for Student Chapter of the Year award.  Nicole sent an email to Todd Kassler who is coordinating student volunteers for the 2011 meeting.

 

Old Business:

Chapter Scholarship program implementation – Norweigen commercial club is contributing $600 for student registration waivers.  Email any changes to Mark P by noon today.  The announcement will be sent out by listserve, in the newsletter, and directly to Student chapters, John Morgan and anyone else involved with students.

Co-convening with SER for 2012 – Yvonne. Conference call meeting with SER on a weekly basis and she needs to be ready to discuss the theme and title.  Mark P might join the next telecon to participate in discussions on theme and title.

Schedule a time/place for our 2011 Chapter business meeting - Could use some idea of how many people will attend the business meeting.  Would like to offer luncheon business meeting, just need to get an idea of how many will be attending.  Would like to put this in the registration. Lisa will receive the RSVPs if we send out a listserve announcement.

Assistant Communications Officer - Orlay-will write up a description and send around to Excom.

New Business:

WDiv scholarships and grants available – Mark P will send these out to Excom.

Habitat Enhancement Support Grant – We would like to require the grant be used for post construction monitoring of a fish habitat project. Would like $5,000.  Jim will take the lead on this.

New award for Chapter: Habitat Restoration Project of the year. To be submitted to ExCom for review with other annual awards.  Jim will do a write-up for this and send to Excom for review.

Need clarification on student subunits.

Website Update: Orlay will meet with Bryan soon.

 

Action Items for next meeting:

Action: Lisa and Orlay will communicate with Bryan regarding any changes related to switching over the DreamHost.

Action: Excom – Provide comments to Mark P on the Excom Procedures. Use Google Docs:  Click to open:

 

Next Teleconference: April 12, 2011, 9:00am – 10:15pm, via WebEx