WA-BC – AFS Chapter
EXCOM Teleconference Meeting Minutes – FINAL
MARCH 8, 2011
Role call: Mark Pedersen, Lisa Harlan, Orlay Johnson, Nicole Casper, Yvonne Muirhead, Jim Shannon
Absent: Mark Celedonia, Erin Lowery
Minutes: Approved minutes for February 8th, 2011.
Officer Reports
President – Mark Pedersen: Mark met with Felipe Martinez Mexico Chapter President-Elect and discussed having WDAFS 2014 meeting in Mazatlan. He is working with Eric Knudsen on 2011 fundraising. He has made contacts with the Director of WDFW, the Governor of Washington, King County Executive, and Mayor of Seattle Mayor.
President Elect – Mark Celedonia: No report.
Student Sub-Unit Representative – Nicole Casper: Western Washington University had their first kickoff event, a Trivia night with over 50 people in attendance at the Chuckanut Brewery! It was very fun, had 2 speakers, a silent auction, and raised over $300. Definitely raised awareness of AFS, gave out prizes of hats and t-shirts and a student membership. Action: Mark P will talk to Erin regarding payments for the student chapter. Motion for us to reimburse Western Washington student chapter for expenses incurred for the Trivia Night was passed. Nicole will send Orlay a pdf of the poster used.
Vice President – Yvonne Muirhead: See below under the 2012 AGM.
Past President – Jim Shannon: Jim is continuing to work on the Spawning Run – working on a T-shirt right now. He is continuing to work on WDAFS Adhoc committee for removal of Snake River Dams. He joined the student career fair committee for 2011 which is Tuesday night at the Aquarium. Jim will provide a summary of adhoc committee proceedings to Orlay for the next newsletter.
Treasurer – Erin Lowery: No report.
Secretary – Lisa Harlan: Lisa has been working on the Chapter of the Year Award application and is looking for a couple people to help out. Archiving is in a holding pattern until the non-profit paperwork is produced so Lisa will start looking into other options. She is working on the 2011 Social Responsibility Committee, submitting suggestions for making the Trade Show more green.
Communications Officer– Orlay Johnson: Orlay is working on getting the newsletter together. He is looking for someone to be an assistant communications officer and will send out an announcement on the listserve. He is working on 2 symposia both 1-2 days for 2011. He needs to talk to Bryan regarding the website. The Johnson Creek Enhancement Group submitted a proposal and sent a notice to Orlay asking him to send out a listserve announcement asking members to vote for their proposal. They need submittals by Mar 18th.
Old Business:
Co-convening with SER for 2012 – SER has booked UVic for May 15-18, 2012. They are looking at having the catering through UVic, and looking at the possibility of having people register through AFS website or use the UVic registration program which would involve a $15-$20 charge (per person?). Costs are much less having it at UVic than at a regular hotel/convention center. Action: Yvonne will send Excom the layout of UVic. They are starting to talk about the theme of the meeting – looking for suggestions for theme and symposia.
New Business: (20 minutes)
Chapter Scholarship program implementation – Mark P is working on finalizing the instructions. Will likely get another $600 for registration waivers for UW students.
Habitat enhancement support grant: would like to require the grant be used for post construction monitoring of a fish habitat project. Would like $5,000.
New award for Chapter: Habitat Restoration Project of the year. To be submitted to ExCom for review with other annual awards. Action: Jim will work with Yvonne to develop the awards.
Student sub-unit chapter national award – Nicole can encourage UW student sub-unit to apply for it. Action: Jim will send Nicole additional info on the application.
Website Update: Update at will, or tell Brian B to do.
Action Items for next meeting:
Action: Excom – send newsletter items, including one from each officer.
Action: Mark P will talk to Erin regarding payments for the student chapter.
Action: Jim will provide a summary of adhoc committee proceedings to Orlay for the next newsletter.
Action: Yvonne will send Excom the layout of UVic.
Action: Schedule a time/place for our 2011 Chapter business meeting: Lunch? (Lunch provided c reg); 5 pm social
Action: Mark will check whether Erin sent $200 for the WWU student subunit.
Action: Orlay will research options for website developers.
Action:: Orlay-will add the position of Assistant Communications Officer to the Chapter procedures with duties.
Action: Excom – Provide comments to Mark P on the Excom Procedures. Use Google Docs: Click to open:
Action: Jim will work with Yvonne to develop the awards.
Next Teleconference: March 22, 2010, 9:00am – 10:15pm, via WebEx