WA-BC – AFS Chapter
EXCOM Teleconference Meeting Minutes
April 26, 2011
Role call: Mark P, Orlay, Jim
Email in: Yvonne, Erin, Nicole, Lisa
Absent: Mark C
Minutes: Approved minutes for April 12th, 2011 teleconference
Officer Reports (20 minutes)
President – Mark Pedersen: Provided additions and edits for the OCA application; commented on the WWU Meeting minutes from 4/6; participated in WDiv teleconference, working with Knudsen on 2011 fundraising; made contacts with local VIP invites to 2011.
President Elect – Mark Celedonia: No report
Vice President – Yvonne Muirhead (via email): She has been working on 2012 conference, membership numbers, and fundraising for 2011.
Past President – Jim Shannon: Working on candidates, 2011 Spawning run
Treasurer – Erin Lowry: No recent transactions, except Mark P reported the Chapter received $1,205 as the 2011 rebate from AFS for Chapter dues (241 memberships)
Secretary – Lisa Harlan (via email): I submitted the OCA application and it was accepted by Leanne Roulson. Many thanks to Jim, Yvonne, Mark P, Mark C, and Geraldine VanderHaegen for helping on the application!
Communications Officer– Orlay Johnson: Contact with two potential assistants, got the Newsletter out, contact with B. Bouger re updating our website. We were contacted by City of Tacoma Visitors Bureau regarding consideration for our 2013 AGM. We should give thought to what part of state to hold it in. Lead will be the new Vice President. More below.
Student Sub-Unit Representative – Nicole Casper (via email): WWU AFS is less active this quarter but still organizing events. Upcoming events are a talk by the deputy director of commercial fisheries for Alaska Fish and Game on May 4th, and a showing of the documentary “Red Gold” and discussion, date TBA. At the last two meetings I made it clear to members that as a group we can’t advocate for anything, other than sound science that has been okayed by the parent organization.
Still have not contacted the NW Indian College! Will do that by next meeting.
Report from Caroline Storer: UW AFS news: we submitted the application for student subunit of the year, our Career Development Series has been a success (the 1st was Roy Stein from Ohio State and the second was George Pess from NOAA) and this month we are inviting a speaker from a consulting agency, we are holding our second mentoring social this month, and co-hosting the SAFS Spring Picnic with the department. Also we are looking to fundraising options including pint glasses and selling organic fair-trade coffee and chocolate. Lastly we are looking to vote in a President and Vice President elect to work with our current ExCom before the change in staff in September.
Old Business: (35 minutes)
Nominations for Chapter awards – Jim: Has one definite candidate for VP, one interested in being Treasurer, and is still looking for a student rep.
Chapter Scholarship program implementation – Send to NW Indian College, Penninsula, WSU, Evergreen
WDiv scholarships and grants available – please check out the WDiv website for details. There is $2,500 going unclaimed.
Website update – Orlay: Has discussed with Brian B. Got Newsletter posted. Past Newsletters should be consolidated. Need to continue to make user friendly. Let’s schedule a meeting with Brian to update the site, Need to jazz
Assistant communications officer – Orlay: Stephanie Maria Bolero and Kathleen Nealy
New Business: (10 minutes)
WDiv update – Mark P will send his notes on the agenda
Nominations for WDiv awards: Need Borovika conservation award (non AFS person), Conservation Achievement award (group). Award of Merit (a nomination letter with 2 support letters)
Habitat enhancement support grant: would like to require the grant be used for post construction monitoring of a fish habitat project. Would like $5,000. Jim has made some progress and will submit a protocol for the award.
New award for Chapter: Habitat Restoration Project of the year. To be submitted to ExCom for review with other annual awards.
Action Items for next meeting:
Action: Need nominations for chapter awards and officer candidates.
Action: Update Website at will, or tell Brian B to do – all
Action: Need update on time/place for our 2011 Chapter business meeting – Mark C
Action: Excom – Provide comments to Mark P on the Excom Procedures. Use Google Docs: Click to open:
Action: Orlay wants items for June newsletter, focusing on 2011. Members leading symposia, Student activities, Spawning Run,
Action: provide Yvonne with theme title for 2012 AGM @ UVic – All
Action: provide Excom with update on planning 2012 – Yvonne
Next Teleconference: May 10, 2011, 9:00am – 10:15pm, via WebEx