WA-BC – AFS Chapter

EXCOM Teleconference Meeting Minutes

June 14, 2011

 

Role call: Mark Pedersen, Lisa Harlan, Orlay Johnson, Mark Celedonia, Caroline Storer, Nicole Casper, Yvonne Muirhead, Stephanie Caballero

Email in:

Absent: Erin (in field)

Minutes: Approved minutes for May 10th, 2011 teleconference.

 

Officer Reports  (20 minutes)

President – Mark Pedersen: Mark attended a 2011 AGM meeting in Seattle which was well attended, wrote draft welcome letters for 2011 program, and is working with Eric Knudsen on 2011 fundraising.  He made contacts with Evergreen State College regarding starting a student sub-unit.  He made contacts with 20 local VIP regarding being 2011 ambassadors.  He also reviewed the 2012 budget, and sent in 2 nominations for Western Division awards.

President Elect – Mark Celedonia: Mark C. also attended a 2011 AGM meeting.  The position of Master Scheduler has become very busy.  We have a room reserved for our Chapter business meeting (Rm 307-308) noon – 1:15 on Monday Sep 5.  We will need to look at the menu and come up with a food budget.  People registering for the conference will check a box to indicate whether they are planning on attending the chapter business meeting luncheon.

Vice President – Yvonne Muirhead: Yvonne talked with Jim Shannon and Mark Pedersen regarding a number of personal activities are taking lots of time.  Mark and Jim will assist her with the 2012 AGM.

Past President – Jim Shannon: No report.

Treasurer – Erin Lowry: On Erin’s behalf Mark P wrote checks for $1,000 for our chapter’s contribution to 2011, $608.50 for USFW day camp equipment, $312.49 to Brian B for website consulting.

Secretary – Lisa Harlan: Lisa is working with the Social Responsibility committee and will have a meeting next week. She reviewed and gave feedback on the 2012 MOU and budget.

Communications Officer– Orlay Johnson: Orlay is very busy working on symposia.  Stephanie Cabellero is the new Assistant Communications officer, and she and Orlay will do a summer newsletter.

Student Sub-Unit Representative – Nicole Casper (via email): Nicole had a couple meetings this last quarter, including a movie showing of Red Gold, and a presentation from the assistant director for Alaska Fish and Wildlife.  There are no official officers for the student sub-unit yet, but this will be formalized in the fall.

UW Student SubUnit Representative – Caroline Storer: There will be a WDAFS student meeting this fall. Caroline will coordinate with Nicole this summer.  There was an event with the undergrads.  Jessica Hale is the new Communications officer, Jessica Rhodes is the current Communications officer, and President-elect.  They wrapped up their career development series, and will work on infrastructure this summer.

 

Old Business: (35 minutes)

Election results: Brian Missildine is the incoming Vice-President, Christopher Clark is the incoming Student Representative, and Emily Pizzichemi is the incoming Treasurer. They will take office after the 2011 AFS meeting in September.  Congratulations to all the winners!

2012 AGM @ University of Victoria – Yvonne: There need to be decisions on the MOU and budget.  A couple of minor edits will be incorporated in the MOU then Yvonne will forward to Mark P for signing.  In the budget there are a few things that need further discussion.

Nominations for Chapter awards – Jim:

Chapter Scholarship program implementation – Three applications were received which were all worthy.  We will discuss leftover monies at the next meeting.

WDiv scholarships and grants available – please check out the WDiv website for details. There is $2,500 going unclaimed.

Time/place for our 2011 Chapter business meeting – Mark C:  There is supposed to be a check box on the registration forms. Mark C should check with Bethesda to assure that happens.

USFWS Youth Fisheries Academy Day Camps – Mark C: Equipment has been bought for the day camp.

Website update – Orlay: deferred

Newsletter – Orlay: Needs articles focusing on 2011 in Seattle.

 

New Business: (10 minutes)

2011 Chapter Business Meeting – All:  Need Chapter award nominations, etc.

Habitat Enhancement Support Grant:  Jim will write up a paragraph outlining the goals of the award.  The suggestion is to require the grant be used for post construction monitoring of a fish habitat project, and will hopefully be in the amount of $5,000.

New award for Chapter: Habitat Restoration Project of the year. To be submitted to ExCom for review with other annual awards.  Jim will write up a paragraph outlining the goals of the award.  

Action Items for next meeting:

Action: Send articles to Orlay for the summer newsletter.  The focus will be on the Seattle 2011 meeting.

Action: Need Chapter award nominations, etc.

Action: WDiv scholarships and grants available – please check out the WDiv website for details. There is $2,500 going unclaimed.

 

Next Teleconference: June 28 2011, 9:00am – 10:15pm, via WebEx.