WA-BC – AFS Chapter

EXCOM Teleconference Meeting Minutes

June 28, 2011

 

Role call: Mark Pedersen, Lisa Harlan, Orlay Johnson,

Email in: Jim Shannon, Mark Celedonia, Yvonne Muirhead

Absent: Erin (in field), Nicole Casper

Minutes: Approved minutes for June 14, 2011 teleconference.

 

Officer Reports  (20 minutes)

President – Mark Pedersen: Mark worked with the offices of the Governor, WDFW Director, and the Mayor to coordinate the joint welcome letter for 2011 program. He has received responses from some local VIP (King County, University of Washington and a few others) for 2011 ambassadors, and is working with Eric Knudsen on 2011 fundraising.  He participated in the monthly WDiv ExCom telecon, lead approval of Nicole’s scholarship approval, and also participated in the 2012 AGM Program Chair teleconference dealing with the 2012 MOU and budget – which were approved.

President Elect – Mark Celedonia (via email):  Mark is keeping very busy with 2011 scheduling.

Vice President – Yvonne Muirhead (via email): Yvonne has been working closely with Mark P to finalize the 2012 MOU and budge.

Past President – Jim Shannon (via email): Jim has been working on the Spawning Run and student career fair for 2011.

Treasurer – Erin Lowery: On Erin’s behalf Mark P wrote a check for $303.80 for our chapter’s contribution to 2011, and $608.50 for USFWS day camp trout.

Secretary – Lisa Harlan: Lisa attended a Social Responsibility committee meeting in Olympia and the SRC is looking for a sustainability-oriented non-profit to set up a booth at the Seattle conference.  She continues to take care of the minutes.  She reviewed the 2012 MOU and budget and gave feedback. Stephanie Cabellero will be added to the Excom list for receiving minutes.

Communications Officer– Orlay Johnson: Orlay is very busy with the Symposia.  He and Stephanie are planning on getting a newsletter out by early August and he is training Stephanie on the website.  Orlay had a question regarding whether our chapter will have an info booth in the registration area.

Student Sub-Unit Representative – Nicole Casper: No report.

UW Student SubUnit Caroline Storer: Not available.

 

Old Business: (35 minutes)

2012 AGM @ University of Victoria – Mark reported that he and Yvonne participated in a teleconference with the SER organizers. Time and place is set at University of Victoria.  He shared our AGM planning spreadsheet with the SER program chairs. It takes about a year to plan an AGM, so we should start setting up committees for 2012.

Nominations for Chapter awards:  Our 2011 committees have been working very hard and could be a great pool of candidates for awards.  We should send out a listserve regarding awards.

Chapter Scholarship program implementation – 3 awards were given to Canadian students: Erika Eliason and Jean-Sebastien Moore from UBC, and Sabrina Garcia from SFU. The chapter also accepted and approved the application of Nicole Casper from WWU.

Time/place for our 2011 Chapter business meeting: No report.

USFWS Youth Fisheries Academy Day Camps – Mark P reported that we have provided a total of $912 for equipment and fish. The USFWS coordinator, Bob Spencer, has been most grateful for the Chapter’s support.

Website update – Deferred.

Newsletter – Orlay needs articles focusing on 2011 in Seattle by July 29.

 

New Business: (10 minutes)

2011 Chapter business meeting – All Excom: need input on agenda; need Chapter award nominations, etc.

Habitat Enhancement Support Grant: would like to require the grant be used for post construction monitoring of a fish habitat project. Would like $5,000. Jim will write up a paragraph outlining the goals of the award.

New award for Chapter: Habitat Restoration Project of the year. This will be submitted to ExCom for review with other annual awards.  Jim will write up a paragraph outlining the goals of the award.

 

Action Items for next meeting:

Action: Will our chapter have an info booth in the registration area? If discussion leads to yes, we need a coordinator to staff it. Mark P will ask Cleve/Larry.

Action: Need chapter award nominations.

Action: Need articles for newsletter, focus on upcoming symposia, 2012 in Victoria, new officers – hard deadline July 29.

Action: Mark P will call new officers to congratulate them and invite them to participate in ExComm teleconferences.

Action: Mark C will need to determine if there will be a retreat in late September.

Action: Based on the 2011 MOU, there is supposed to be a check box on the registration forms. Mark C should check with Bethesda to assure that happens.

 

Next Teleconference: July 12, 2011, 9:00am – 10:15pm, via WebEx