WA-BC – AFS Chapter
EXCOM Teleconference Meeting Minutes
August 23, 2011
Roll call: Mark P, Mark C, Brian M, Orlay J, Jim S
Email in: Lisa, Emily, Caroline
Absent: Erin, Yvonne, Stephanie
Minutes: Approved minutes for August 9th , 2011 teleconference.
Officer Reports (20 minutes)
President – Mark Pedersen: Mark has been working on the 2012 Chapter AGM; working with Eric Knudsen on 2011 fundraising; coordinating last minute student scholarships; developing Chapter award candidates; helping with W Div awards
President Elect – Mark Celedonia: Very busy maintaining Schedule at a glance and Special Meeting Coord for 2011. Finalizing arrangements for business meeting
Vice President – Yvonne Muirhead: Mark gave update on planning for 2012 in Victoria: Things are on hold until 2011 AGM completed. Then we need to populate the planning committees and resume our planning work.
Past President – Jim Shannon: Working on 2011, Student Career Fair, Spawning Run. This was his last ExCom call.
Treasurer – Erin Lowery (via Mark): Emily and Mark are planning to get together for the Treasurer hand-off
Secretary – Lisa Harlan: Working on the 2011 Social Responsible Committee, preparing for the Green Booth, setting up the Green Booth contest and award, and working on signs and posters. She assisted Mark C and Brian with getting a better count for attendance at the Business luncheon, and overseeing the teleconference minutes.
Communications Officers– Orlay Johnson/ Stephanie Caballero: Eva at national takes names off list-serve if they haven’t paid dues (AFS and Chapter?), with 3-6 mo grace. Got newsletter out!
Student Sub-Unit Representative – Nicole Casper: Students out for summer. Chris will be taking over from now on.
UW Student SubUnit Caroline Storer: As an ExCom, we are getting ready to transition to a new staff especially as I begin teaching in the San Juan Islands next week. We have been tweeting! You can follow us @AFSUW. We are excited to see everyone in a couple of weeks! Lastly, as much as possible we have been trying to help other AFS students find cheap lodging during the meeting.
VP-elect Brian Missildine: Working on the Chapter Business meeting,
Old Business: (35 minutes)
2011 update:
Nominations for Chapter awards – consider new nominations and award form
Chapter business meeting – Marks
Meals – Mark C/Brian M update
Lunch: Non AFS or out of chapter $15, student $13, non-dues Chapter members $5 Emily +1 staffing table 15 min before and after, Last 10 min ask for donation. Bring self-standing banner
2012 AGM @ UVic – Yvonne/Mark P:
Excom Retreat – Mark C: Developing the agenda: Website, rules and procedure, etc. Excom to send ideas.
Website update – Orlay: Discussion of need to develop a sharp, professional website (like Idaho Chapter)
Newsletter – Orlay: Got it out.
New Business: (10 minutes)
Habitat enhancement support grant: (No action) We would like to require the grant be used for post construction monitoring of a fish habitat project. We are looking at $5,000 for the grant amount. Jim will write up a paragraph outlining the goals of the award.
New award for Chapter: (No action) Habitat Restoration Project of the year. To be submitted to ExCom for review with other annual awards. Jim will write up a paragraph outlining the goals of the award.
Action Items for next meeting:
Action: Set up time place for retreat – pick a Saturday in Oct
Action: All: send ideas for agenda to Mark C
Action: Jim will write up a paragraph outlining the goals of the Habitat Restoration Project of the Year award.
Action: Jim will write up a paragraph outlining the goals of the Habitat Enhancement Support Grant.
Next Teleconference: September 13, 2011 9:00 am via WebEx