WA-BC – AFS Chapter
EXCOM Teleconference Meeting Minutes – Final
January 10, 2012
Roll call: Mark Celedonia, Mark Pedersen, Lisa Harlan, Brian Missildine, Emily Pizzichemi, Jessica Rohde
Absent: John Morgan, Orlay Johnson, Chris Clark, Stephanie Caballero
Minutes: Approved minutes for Dec 13th, 2011.
Votes by Email: None
Officer Reports -
President – Mark Celedonia: Mark ended up needing to create a new bank account since the previous account would not allow debit cards. President, Past-President, and Treasurer now have debit cards. He also worked on web design, getting sponsorship requests, and finalizing the 2011-2012 budget.
President Elect – John Morgan: Not present, but he has been working on 2012AGM planning.
Vice President – Brian Missildine: Brian has been working on 2012AGM symposia, have 4 so far including SER. He is gathering info for 2013 AGM. He participated in the first meeting for the website re-design.
Past President – Mark Pedersen: Mark has been busy planning the “Thank you BBQ”, which will be in two weeks. Seattle Parks has been paid for use of building and assistance. He was also involved in the emails regarding the bank account change. He has been talking informally to people looking for candidates for open positions for 2012 elections.
Treasurer – Emily Pizzichemi: Emily has been working on getting the new bank account, and working on registration for 2012AGM.
Secretary – Lisa Harlan: Lisa posted finalized minutes on the website, and sent out draft minutes for Dec 13th. Before Christmas she was given a tour of the Vancouver Convention Center located at the Hilton hotel in Vancouver WA, as a possible site for the 2013AGM. They have very nice facilities and the staff is eager to host us.
Communications Officers– Orlay Johnson / Stephanie Caballero: Not present. Mark C will check with Orlay as to whether the newsletter went out on the listserve.
Student Sub-Unit Representative – Chris Clark: WWU Student Sub-unit – Their first meeting is scheduled for this Thurs. They are working on creating a student sub-unit webpage, planning a social gathering, and planning an all-day work event ending with a Trivia night. He sent a few emails to student members regarding the Chapter BBQ, and the 2012AGM.
2012 AGM UVic Planning Committee – Tour of facilities occurred. The Michele Pujol room could probably get at least 20 exhibitors, and plenty of posters. Coffee breaks will be held in this area, as well as the Trade show social on Tuesday evening. Buildings are spread out so we will need to have longer times between presentations to walk between bldgs, and longer breaks. Mark C will start to have 2012AGM specific calls scheduled on a regular basis. Registration is close to being up. It will be posted on the website soon.
Funding/sponsorship requests -
WA Council of Trout Unlimited – NW Youth Conservation & Fly Fishing Academy has requested $1500 to help run a camp for 24 youths. A question arose regarding who will be teaching the science part of the camp. Mark C will gather more info and this will be considered at a future Excom meeting.
Elwha River Restoration Independent Science Review Panel Workshop – Funding request is to pay for travel and lodging for several independent experts. Looks consistent with our mission, several people are members of our chapter. Moved, seconded and passed to sponsor for $2000.
NW Native Freshwater Mussel Symposium – seeking $4000 to offset costs to bring 4-5 invited speakers. This matter was tabled until we find out more info on amount and whether ORAFS is also sponsoring.
FY2012 Budget – The motion was made, seconded, and passed to approve the 2011-2012 budget with amendments that 1) further info will be gathered on sponsorship requests from NW Youth Conservation & Fly fishing academy and NW Native Freshwater mussel symposium, and 2) the amount for Thank You BBQ will be $1400.
Outstanding Chapter Award – Will be handled off-line.
WA-BC Chapter Salmon BBQ & Beer Party. – Excom let Mark C know who will be attending and schedule.
PO Box – deferred to a future Excom meeting.
Conference Calls for 2012AGM – Mark C will start to have 2012AGM specific calls scheduled on a regular basis.
Action Items for next meeting:
Action – Excom let Mark C know who will be attending the Thank You BBQ and about what times you’ll be there.
Action – Mark C will check with Orlay as to whether the newsletter went out on the listserve.
Action – Mark C will gather more info on the sponsorship requests from NW Youth Conservation and from NW Freshwater Mussel Symposium to be considered at a future Excom meeting.
Next Teleconference: TBD.